The purpose of this agreement is to govern the engagement of foreign volunteers supporting community development activities in Kenya, including:
Support to small-scale farmers and farmer groups
Educational, mentorship, life-skills, and co-curricular activities for school children
Community training, awareness, and empowerment programs
This engagement is voluntary and does not constitute employment under Kenyan law.
This agreement is guided by the laws of Kenya, including but not limited to:
The Constitution of Kenya (2010)
The Children Act, 2022
The NGO Coordination Act / Public Benefit Organizations (PBO) Act
Immigration Act (Cap 172)
Occupational Safety and Health Act (OSHA)
The volunteer is not an employee, consultant, or agent of the host organization.
No entitlement to wages, salary, gratuity, or employment benefits arises from this engagement.
Any stipend or allowance, if provided, is purely facilitative and not a wage.
The volunteer engagement shall run for a duration of between one to four weeks unless extended or terminated earlier in writing by either party.
The volunteer shall:
Perform assigned duties diligently and ethically
Respect Kenyan culture, traditions, and community leadership structures
Work collaboratively with farmers, teachers, learners, and community members
Follow organizational policies, including safeguarding and security procedures
Refrain from political, religious, or commercial activities not approved by the organization
The volunteer must obtain and maintain a valid visa.
The host organization shall not be responsible for penalties arising from non-compliance.
The volunteer is responsible for comprehensive medical and travel insurance valid in Kenya.
The volunteer confirms they are medically fit for community-based work.
The organization shall take reasonable safety measures but is not liable for illness or injury unless caused by negligence.
Any accommodation or facilitation provided shall be agreed in writing.
Personal expenses remain the responsibility of the volunteer unless otherwise stated.
The volunteer shall protect confidential information relating to children, farmers, families, schools, and organizational operations.
Personal data shall be handled in line with the Data Protection Act, 2019.
Photography or recording of children or community members requires prior written consent.
Publication on social media or other platforms requires organizational approval.
The organization may terminate this agreement immediately in cases of:
Breach of safeguarding or child protection policies
Misconduct, abuse, or exploitation
Violation of Kenyan laws or organizational rules
This agreement shall be governed and interpreted in accordance with the laws of the Republic of Kenya.
All volunteers shall:
Act with honesty, integrity, and respect
Uphold the dignity and rights of all community members
Avoid any form of discrimination or harassment
Maintain professional boundaries, especially with children
Avoid soliciting money, gifts, or favors from beneficiaries
Not engage in sexual relationships with beneficiaries
Avoid alcohol or drugs during program activities
Report misconduct, abuse, or safeguarding concerns immediately
The organization is committed to safeguarding children in accordance with the Children Act, 2022, and international child protection standards. All children have the right to protection from abuse, neglect, exploitation, and violence.
This policy applies to all volunteers, staff, interns, consultants, and visitors who interact with children directly or indirectly.
Volunteers must not:
Physically, sexually, emotionally abuse or exploit children
Engage in inappropriate touching or language
Spend time alone with a child in private spaces
Exchange gifts, money, or favors with children
Take photos or videos of children without consent
Communicate privately with children online or by phone
Volunteers should:
Always work in open and observable environments
Treat all children fairly and respectfully
Use positive, non-violent discipline methods
Seek consent and supervision during child-related activities
Any suspicion or disclosure of child abuse must be reported immediately to the Program Coordinator.
Serious cases shall be referred to relevant Kenyan authorities, including the Department of Children Services.
Retaliation against whistleblowers is prohibited.
Any breach of this policy shall lead to:
Immediate suspension or termination
Possible reporting to law enforcement or immigration authorities
I understand and commit myself to the terms and conditions, code of conduct and child protection policy.
Volunteer Name: __________________________
Signature: ______________________________
Date: _________________________________
Organization Name: _______________________
Authorized Officer: ______________________
Signature & Official Stamp: _______________
